What Information Should Be Included on Your Donation Card for a Fundraising Banquet

What Information Should Be Included on Your Donation Card for a Fundraising Banquet

A well-designed donation card is a critical element in ensuring the success of any fundraising banquet. It helps donors make clear, informed decisions about their giving, and it makes the process smooth and simple. Here’s a breakdown of the essential elements you should include on your donation card to ensure your fundraising event achieves its maximum potential:

1. Event Information

At the top of your donation card, include key details about the event. This serves as a reminder to the donor and can also encourage them to give if they feel emotionally connected to the cause. Include:

• Event name and date

• Your organization’s name and logo

• Brief mission statement or tagline that reflects the purpose of the fundraiser

2. Donation Amount Options

Provide a range of giving options to make it easier for attendees to choose a level that’s comfortable for them. Clearly display different tiers with corresponding amounts. For example:

• $50

• $100

• $250

• $500

• $1,000 (or more)

You may also want to include a “Custom Amount” option where donors can write in their own amount.

3. Recurring Donation Option

Offering the ability to set up a recurring donation is an effective way to secure long-term support. Include checkboxes for donors to select whether they’d like to make a one-time donation or commit to monthly, quarterly, or annual contributions.

4. Payment Information

Clearly outline the methods through which donors can contribute. Popular options include:

• Credit/debit card (with space to fill in card details)

• Cash

• Check (include information on who to make checks payable to)

• Online donation link or QR code (if possible)

If you are accepting credit or debit card donations, make sure the donation card includes fields for:

• Cardholder’s name

• Card number

• Expiration date

• CVV security code

• Billing ZIP code

5. Donor Information

It’s essential to capture the necessary information about each donor, both for tracking purposes and to send thank-you notes or receipts later. Fields to include:

• Full name

• Address

• Phone number

• Email address

Ensure that donors understand their contact information will be kept secure and only used for communication related to the event or donations.

6. Matching Gift Information

Encourage donors to maximize their impact by providing a section where they can indicate if their employer offers a donation matching program. Include space for:

• Employer’s name

• A checkbox asking if they plan to apply for a matching gift

7. Tax Deductibility Disclaimer

If your organization is a registered nonprofit, add a brief statement indicating that donations are tax-deductible. Something like: “[Organization Name] is a registered 501(c)(3) nonprofit organization. All contributions are tax-deductible to the extent allowed by law.”

8. Additional Notes or Special Instructions

Provide a space for any special requests or instructions the donor might have, such as dedicating the donation in honor of someone or directing the funds to a specific area of your organization.

9. Thank You Message

End your donation card with a heartfelt thank-you note, expressing appreciation for their generosity and support of your mission. This personal touch can leave a positive impression on the donor and strengthen their commitment to your cause.

By including all of these elements on your donation card, you ensure that your guests have all the necessary information to make a contribution, while also fostering a sense of trust and clarity. A well-organized card can significantly enhance the giving experience and increase the likelihood of donations at your banquet.

Update added 5/24/2025

Integrating Digital Payment Options into Your Fundraising Banquet

1. Incorporate Digital Payment Methods on Donation Cards

Update your donation cards to include the following digital payment options:

• Zelle: Provide your organization's registered email or phone number associated with Zelle.

• Cash App: List your organization's $Cashtag.Etsy+4Donorbox+4Wikipedia+4

• Venmo: Include your Venmo username or charity profile QR code.Pinterest+16Venmo Help Center+16Funraise+16

• Apple Pay: If using a platform like Zeffy, Apple Pay will automatically appear as a payment option for donors with Apple Pay enabled on their devices .Zeffy

Ensure clear instructions accompany each payment method to guide donors through the process.

2. Utilize QR Codes for Seamless Transactions

QR codes streamline the donation process by allowing donors to scan and pay instantly.Givebutter+5Scanova+5DoJiggy+5

• Venmo: Generate a QR code from your charity profile for donors to scan and donate directly .Venmo Help Center

• Cash App: Create a QR code linked to your $Cashtag for easy access.

• Zelle: Some banks offer QR codes linked to Zelle; check with your financial institution for availability .Scanova

• Apple Pay: Platforms like Zeffy automatically generate QR codes that, when scanned, present Apple Pay as a payment option for compatible devices .Zeffy

Display these QR codes prominently on donation cards and event materials.

3. Enhance Visibility with On-Screen Graphics

During the event, use screens to display:Swell Fundraising Support+1Scanova+1

• Live QR Codes: Rotate between different payment method QR codes.Etsy

• Step-by-Step Instructions: Guide donors on how to use each digital payment option.American Cancer Society Resources -

• Real-Time Donation Updates: Show progress towards fundraising goals to encourage participation.

4. Table Placards and Signage

Place informative placards on each table:

• Design: Use templates from platforms like Canva to create visually appealing signs .Etsy+2Etsy+2Pinterest+2

• Content: Include QR codes, payment method details, and brief instructions.

• Durability: Consider using acrylic or laminated materials for a professional look.

5. Link to a Digital Donor Card

Create a digital version of your donation card:

• Accessibility: Host it on your organization's website or a fundraising platform.

• QR Code: Generate a QR code linking to the digital card for easy access.

• Integration: Ensure the digital card includes all donation options and collects necessary donor information.

By embracing these digital tools, you can provide a seamless and efficient donation experience, catering to the preferences of modern donors and potentially increasing the success of your fundraising efforts.